Organizing a conference is stressful. The last thing you need while you’re juggling a million moving parts is the additional hassle of working with complicated software services. That’s why we’ve put together a short list of beautifully designed and helpful software tools that will help you manage and promote your event.
You and many of your staff likely spend a lot of time working on the go and from different locations. To make sure everyone can easily do their job regardless where they are you should ensure all the information your team needs is stored in the one place online. Notion is the perfect tool for this. It helps you turn the chaos of information into order by combining many of the features of Google Docs, Excel, Dropbox, along with task management tools like Asana or Evernote. It offers collaborative editing, in-line comments, and allows you to quickly and simply build calendars, assign work, and request feedback from your colleagues. Notion offers a free version, the team and enterprise options are priced per user.
We may be a little biased, but we couldn’t put together a list of easy-to-use conference software services without including ourselves. Morressier simplifies the entire content management process for academic conferences, providing you with the tools to request abstracts, organize the peer review process, send reminders to attendees, and gain an overview of all conference content in the one dashboard. A beautifully designed iPad app and digital screens at the event allow for easy browsing of all posters and presentations, while delegates also benefit from being able to access research before, during, and after the conference. We offer a free and premium version of our software.
Social media is essential to spread the word of your conference and ensure that your delegates are engaged with your event. Streamline your social media activities by creating a Hootsuite account to manage your Facebook, Twitter, Instagram, LinkedIn, and YouTube channels. Use the app’s clean interface to schedule social media posts across different platforms and to track what your followers are saying. Hootsuite has a free version, but if you’re likely to be a heavy user you may want to upgrade to the premium or enterprise version.
A nice add on to Hootsuite, Mention is a great software service that helps you track all mentions of your conference across the internet. It rounds up media mentions, along what people are saying about you on a variety of social media platforms. You can set up a Mention account in minutes and upgrade to a premium service if your mentions go over a certain threshold. Try in combination with Google Alerts and you’ll discover a treasure trove of buzz happening around your conference (and potentially some valuable feedback on your event).
The thought of managing your and your teams’ finances probably doesn’t fill you with excitement. Xero makes the whole process a little better. The straightforward and nicely designed app cuts out the paperwork by allowing your staff to photograph their business receipts and upload them instantly. Costs go into a database, helping you keep an overview of all expenses and approve reimbursements on the go. You’ll need to pay a monthly subscription fee, but it’s well worth the time and effort the service will save you.
Before your next event, take some time to look into what software tools can help you streamline the organization and take a load off your shoulders. You’ll save time and hopefully reduce your stress levels, too.